Submission according to PhD Order section 15 (2) – University of Copenhagen

Submission according to PhD Order section 15 (2)

If you want to have a PhD thesis assessed and you are not enrolled at the Faculty of Humanities' PhD School at the submission deadline, you must apply to the PhD Committee for permission to submit it, in accordance with the PhD Order 15 (2). This applies if a previous enrolment has ended and if you have never been enrolled in the school. Please use this form. This application must be enclosed with the thesis when it is submitted (see below).

Payment of assessment and defence

If the PhD Committee approves the thesis for assessment under the PhD Order 15 (2), then you, as the author, must cover the costs of the assessment and defence. However, this does not apply if you were enrolled at the Faculty throughout the time of your PhD studies.

At the Faculty of Humanities the assessment costs DKK 35,000 and the oral defence DKK 10,000.

From section 5.9 in the Guidebook for the PhD programme at the Faculty of Humanities you will see that one may apply the Dean for exemption from these expenses. The Dean has delegated this decision to the Head of PhD School. The application for exemption must be sent to the Head of PhD School by way of the PhD Administration.

Submission of thesis

You must submit a copy of the thesis in Word and PDF formats by e-mail to the PhD Administration. Please note that the pdf-file must not exceed 5 MB. (NB: If you have used a different text editing software than Word you are, of course, welcome to submit it in this format, but we must also receive a copy in Word for the sake of word counting and the screening for duplicate text). The total volume of the thesis, incl. foot and endnotes, must include a summary in English and Danish (max. one A4 page each) and must not exceed 100,000 words excl. bibliography, catalogues and
appendices. It must also include a summary in English and Danish (max. one A4
page each).

When submitting your thesis, be sure to bring the following documents duly signed:

If the thesis includes articles or draft articles co-authored with others, make sure that you bring the following documents duly signed:

The thesis and the compulsory documentation must be sent to this e-mail address:

During the assessment process the PhD Administration will forward Word and PDF versions of the thesis to the members of the assessment committee.

Once the committee has recommended your thesis for defense you must submit one copy of the thesis in loose-leaf to the PhD Administration. The administration will make sure that the thesis is printed as a hard copy (black and white, 25 copies). 11 copies will be given to you and the rest will be sent to the assessment committee, the leader of the defense, the principal supervisor, the Royal Library and the department library.